Production Manager – Simba Roses Farm

Responsible for overseeing all production aspects within your designated Production Section.

Key Responsibilities

1. Basic Responsibilities, Capacity, Duties and Responsibility

1.1. Accountable for cost control on Production process in your Section.

1.2. Responsible to Plan, Direct and Coordinate all Roses Production Activities, which includes but not limited to the following:

• Greenhouse Maintenance and Integrity

• Planting Preparation and Management

• Crop Maintenance

• Harvesting Protocol and training

• Production Forecast

• Maintaining a tidy and neat environment within his jurisdictions

• Maintaining a proper microclimate inside the greenhouses

1.3. Ensure Timely Production of excellent Quality Products.

1.4. Regularly monitor expenditures against budgetary allocations and implement cost-saving measures where applicable.

1.5. Prepare Production reports and forecasts for the Farm Manager and sales review.

2. Labor Management

2.1. Oversee Day to day Operations in your Section.

2.2. Provide leadership and guidance to your Production Team.

2.3. Train, and supervise growers and ensure efficient utilization of labour resources.

2.4. Schedule tasks and allocate responsibilities to maximize productivity and minimize downtime.

2.5. Monitor, analyse and intervene on key KPIs in your section.

2.6. Foster a positive work environment conducive to teamwork, safety, and professional development.

3. Asset and Equipment Ownership

3.1. Responsible for proper management of all the tools and equipment within your jurisdictions.

3.2. Maintain an inventory of all assets and equipment within your jurisdictions.

3.3. Ensure Implementation of preventive maintenance schedules to ensure operational readiness and longevity of assets.

3.4. Proactively coordinate for the requisitions of appropriate PPEs, tools and equipment in order to optimize your sections operations.

4. Crop Production and Managing Departmental Cost

4.1. Oversee all aspects of crop production including but not limited to land preparation, planting irrigation and crop protection, growing, harvesting as well as maintenance.

4.2. Ensure all Sections Heads and supervisors work within budget.

4.3. Ensure Efficient Usage of allocated Resources.

4.4. Ensure Maximum Utilization of Employees & their Working hours.

4.5. Control Overtime/ Minimize Cost during the Low Season/Holidays.

4.6. Ensure proper planning of available Resources to avoid inconveniences during High Demand.

4.7. Ensure compliance with regulatory requirements related to crop production.

4.8. Ensure proper Predictions for the 5 weeks and weekly with minimum deviation (+-5%) are given to the sales team for proper sales planning.

4.9. Ensure to follow the GH Preparation, Maintenance schedule (Guidelines set out for cultural Activities) as agreed upon.

4.10. Ensure to follow the planting-Replanting schedule as agreed upon with the Farm Manager/ General Manager.

4.11. Ensure Correct and Timely Maintenance of all the crops.

4.12. Ensure all Cultural Activities are followed as agreed upon.

4.13. Ensure Correct Skills and work Instructions are followed by the Section Heads and Supervisors.

5. Labour Management/ Training and Development

5.1. Develop an Induction Program for the Production Department.

5.2. Plan and Conduct Training Sessions for the Section Heads & Supervisors & Growers in the Production Area on Monthly Basis.

5.3. Organize Performance Assessment of the Section Heads and Supervisors on Monthly basis.

5.4. Ensure Juniors Understand their job duties and expectations are laid out in the job descriptions.

5.5. Communicate and Set Targets for all Section Heads & Supervisors.

5.6. Weekly monitor & assess of the operations of the Team’s Performance and take appropriate action.

5.7. To carry out Performance Appraisals Section Heads & Supervisors.

5.8. Motivate, & Guide Section Heads and supervisors to enhance Superior level Performance.

5.9. Ensure the Team follows the disciplinary guidelines including the working hours.

5.10. Ensure Juniors are Compliant to Policies/Procedures and work instructions.

5.11. To handle disciplinary/grievance cases to you arising from juniors and liaise with Human Resource Department and where possible resolve them amicably while keeping the Human Resource Department informed.

6. Planning and Coordination

6.1. Ensure Correct Production plan as per different Occasions of High Market Demands.

6.2. Ensure to Adjust and plan according to the crop conditions for High Seasons and Budgeted stems production.

6.3. Ensure Section Heads & Supervisors act Upon Feedbacks from the Pack house Department.

6.4. Eliminate N.C.R.S.

6.5. Ensure Health and Safety of Employees in the Department.

6.6. Ensure that the Department always has a Functional Accessible First Aid Boxes near their Work place.

Key Performance Indicators (KPIs)

• Achieve Production Target of 120 stems/m².

• 100% labor utilization (not more than 2.5% OT, all planned leaves finished, clocking in time).

• 99% QUOTIF on planned orders; meaning any order is supplied 99% of the quantity, in Time and in good quality.

• Maximum of 2% deviation from the Production Budget set.

• Staff Training and Retention within your Department/Section. Achieve 85% workforce training and retention score/quarter.

Reporting Metrics

• Weekly production Reports – Weekly

• Labor training and performance update – Weekly

• Weekly CARs Report with root cause and action plan – Weekly

• Monthly Labor and Turnover report – Monthly

• Monthly Inventory report – Monthly

Job Specification

• Graduate in Horticulture, floriculture, Agriculture.

• 5–10 years’ experience in a Flower Production in the same capacity.

• Excellent leadership and Management skills.

• Analytical mindset, excellent interpersonal and communication skills and team player facilitating cross-functional collaboration.

Standardize grammar and capitalizationClarify ambiguous production responsibilities