Monitoring and Evaluation Technical Resource Person

Kenya Livestock Commercialization Project (KeLCoP) wishes to recruit suitable candidates to fill the positions of short term positions for Monitoring & Evaluation Technical Resource Persons.

Monitoring & Evaluation Technical Resource Persons will be engaged on need basis. The Project shall not pay salaries. However, Monitoring & Evaluation Technical Resource Persons shall be paid local travel and Daily subsistence allowance in line with IFAD No Objections and the prevailing Government of Kenya Regulations governing the rates payable.

1.0. Term of Reference (ToR) Description

The Kenya Livestock Commercialization Project (KeLCoP) is a Government of Kenya initiative co-financed by the International Fund for Agricultural Development (IFAD) and beneficiary communities. The project seeks to contribute to rural poverty reduction, improved food and nutrition security, and enhanced climate resilience among smallholder, pastoral, and agro-pastoral households through the sustainable commercialization of livestock value chains.

A key driver of KeLCoP's success is its capacity to generate, analyze, and utilize high-quality data to inform decision-making, track progress, and demonstrate impact. However, project implementation has identified a significant capacity gap in systematic monitoring, evaluation, and reporting, particularly in strengthening data collection, validation, analysis, and utilization at both county and national levels. Addressing this gap is critical to improving project performance management, ensuring accountability, and fostering evidence-based learning across livestock value chains and counties.

To address this gap, the role of Monitoring and Evaluation (M&E) Resource Person has been established within the project. The project therefore seeks to engage Monitoring and Evaluation Resource Persons to support its monitoring and evaluation functions.

The M&E Resource Persons will work closely with and support the M&E Specialist in strengthening data management systems, ensuring timely and accurate reporting, and promoting the use of evidence in decision-making. The role will emphasize enhancing data quality assurance, field monitoring, indicator tracking, and the generation of performance insights to support project learning and adaptive management.

2.0. Overall Objective

The overall objective of the M&E Technical Resource Person role is to strengthen the project's monitoring, evaluation, and learning systems to ensure credible data, timely reporting, and evidence-based decision-making that supports adaptive management and achievement of KeLCoP objectives.

2.1. Specific Objectives

• Enhance data quality assurance and strengthen project data credibility.

• Support planning, coordination, and implementation of MEL activities across project components.

• Improve project databases, MIS, and GIS tools for effective data storage, integration, and visualization.

• Facilitate field monitoring and supervision to validate results and ensure compliance with M&E standards.

• Generate actionable insights and performance trends to inform adaptive management.

• Build capacity of county teams and field staff in M&E systems and methodologies.

• Promote participatory monitoring and evaluation involving beneficiaries and stakeholders.

3.0. Scope of Work

The M&E Resource Person will:

• Collaborate with the M&E Specialist in MEL planning and execution.

• Provide technical input into work planning, budgeting, and indicator target setting.

• Oversee design and management of project databases and reporting tools.

• Coordinate and supervise field monitoring visits and data collection processes.

• Analyze monitoring and evaluation data to produce reports and dashboards.

• Support preparation of monthly, quarterly, and annual reports.

• Guide data quality assurance processes including audits and validation checks.

• Facilitate training and mentorship for project staff on M&E practices.

• Collaborate with thematic teams to integrate M&E across interventions.

• Contribute to evaluation missions, external reviews, and knowledge-sharing initiatives.

4.0. Methodology

The M&E Resource Person will apply a collaborative and participatory approach by working closely with the M&E Specialist and technical teams to align MEL activities with project objectives, conducting routine field monitoring and data validation, overseeing MIS/GIS systems and survey tools, analyzing data to generate actionable insights, and preparing reports and dashboards. The role also emphasizes capacity building for staff, active stakeholder involvement, and knowledge sharing through briefs and publications to ensure evidence-based decision-making and adaptive project management.

5.0. Duties and Responsibilities

• Work closely with the M&E Specialist to support the planning, coordination, and implementation of monitoring, evaluation, and learning (MEL) activities across all project components.

• Provide technical input into annual work planning and budgeting, including development of indicator targets, performance tracking frameworks, and results measurement strategies aligned with KeLCoP objectives.

• Provide technical oversight in the design, management, and continuous improvement of project databases, Management Information Systems (MIS), and GIS-based reporting tools to enhance data storage, integration, retrieval, and visualization.

• Support the planning, coordination, and supervision of field monitoring activities, including routine and supportive supervision visits, to assess progress against indicators, validate reported results, and ensure compliance with M&E standards and protocols.

• Develop and review evaluation designs, survey tools, sampling methodologies, and data collection protocols, and oversee field data collection processes to ensure accuracy, reliability, and ethical standards.

• Analyze evaluation and monitoring data to generate actionable insights, performance trends, and impact evidence, and support adaptive management and strategic decision-making.

• Support in the preparation of high-quality monthly, quarterly, annual, and evaluation reports, including analytical narratives, dashboards, and presentations for diverse stakeholders.

• Guide and support data quality assurance (DQA) processes, including data audits, validation exercises, and consistency checks to strengthen the credibility of project data.

• Facilitate capacity building initiatives, including training, mentorship, and technical support to county teams and field staff on M&E systems, tools, and methodologies.

• Provide technical support in the development, review, and standardization of M&E tools, indicators, and reporting templates aligned with project and donor requirements.

• Collaborate closely with thematic technical teams (Social Inclusion, Nutrition, Livestock Production, Marketing, Environment, Climate Safeguards) to ensure integration of M&E across all project interventions.

• Support and contribute to evaluation missions, supervision missions, and external reviews, including preparation of documentation, analysis, and stakeholder coordination.

• Promote and strengthen participatory monitoring and evaluation approaches, ensuring active involvement of beneficiaries, partners, and stakeholders.

• Contribute to knowledge sharing, policy dialogue, and advocacy efforts by developing presentations, briefs, and publications that highlight project results and impact.

• Undertake any other technical assignments assigned by the M&E Specialist to support the achievement of KeLCoP objectives.

6.0. Qualifications and Experience

• A Master's degree in Monitoring & Evaluation, Statistics, Economics, Information Technology, Computer Science, Agricultural Economics, Economics and Statistics, Business management, Project Planning and Management, or any other relevant discipline from a reputable university.

• Minimum 4 years' experience in M&E, data collection, or reporting, including at least three (3) years of experience working with IFAD or other donor-funded initiatives.

7.0. Skills and Competencies

• Basic knowledge of project cycle management, results-based management, and the use of log frames.

• Excellent communication, interpersonal, and teamwork skills, with the ability to interact effectively with diverse stakeholders.

• Proficiency in using digital data collection tools (e.g., KoboToolbox, ODK).

• Proficiency in Microsoft Excel, Word, and PowerPoint.

• Basic knowledge of statistical software (SPSS or STATA is an advantage).

• Familiarity with IFAD M&E frameworks.

• Self-motivated, eager to learn, and adaptable to working under pressure with minimal supervision.

8.0. Expected Outputs

• Strengthened data management systems and improved data quality.

• Timely and accurate project performance reports.

• Enhanced capacity of staff and stakeholders in M&E.

• Evidence-based insights supporting adaptive project management.

• Increased stakeholder participation in monitoring and evaluation.

• Contributions to policy dialogue and advocacy through knowledge products.

9.0. Personal Attributes and Soft Skills

• Excellent coordination, facilitation, and stakeholder engagement skills.

• Strong communication and report-writing abilities in English.

• Ability to work effectively with national and county governments, private sector partners, and community-level stakeholders.

• High level of integrity, accountability, and commitment to promoting inclusive, transparent, and sustainable digital solutions.

10.0. Reporting and Supervision

The Expert will work under the direct supervision of the MES and in close collaboration with other thematic experts.

Location and Duration

The expert will be based at the Project Management and Coordination Unit (PMCU), with travels to the 10 project counties.

11.0. Ethical and Safeguard Considerations

The Expert will adhere to KeLCoP's principles on environmental and social safeguards, climate-smart development, gender inclusion, youth engagement, occupational health and safety, and the prevention of sexual exploitation, abuse, and harassment (SEAH).

How to Apply

Interested and qualified persons are requested to submit their applications along with copies of their academic and professional certificates, testimonials and detailed Curriculum Vitae in hard copies only to the address below on or before 11th May 2026 at 17:00 hours local time, quoting the reference number of the position applied for on the letter and envelope.

Women and Persons with disabilities are encouraged to apply.

Late applications and electronic submission of applications shall not be allowed. The hard copies of the applications shall be delivered through the Post Office, Courier Services or hand-delivered at Project Management and Coordination unit, Kenya Livestock Commercialization Project (KeLCoP), Nakuru-Ravine Road, Opposite KEMSA Regional office.

Only short-listed candidates will be contacted.

Project Coordinator Project Management and Coordination Unit Kenya Livestock Commercialization Project (KeLCoP) P.O. Box 12261-20100 Nakuru, Kenya Nakuru-Ravine Road, Opposite KEMSA Regional office E-mail: pmcu@kelcop.or.ke