Depot Assistant

Our Finance Department is seeking a highly skilled professional to join our team in the role of Depot Assistant.

Job Purpose

To support depot efficiency by ensuring compliance with company policies, regulatory standards and operational best practices while providing oversight in reporting, audits, and customer service management.

Main Role and Responsibilities

1. Order and Sales Management

• Receive, authorize, and process sales orders and invoices.

• Reconcile salesmen's accounts (cash and stock) and confirm payments.

• Collect cheques, manage direct cash sales, and ensure proper allocation of payments.

2. Stock and Inventory Control

• Ensure accurate stock records in both physical and system (Syspro) dashboards.

• Follow FIFO dispatch, manage returns/disposals, and prevent stock losses.

• Oversee fuel and mileage records for depot trucks.

3. Financial Administration

• Handle petty cash payments and balances.

• Verify invoice accuracy before posting.

• Prepare and dispatch customer statements, monitor debt ageing, and support credit control.

4. Reporting and Documentation

• Prepare weekly and monthly depot activity reports.

• Generate administrative and cost-control reports.

• Verify contracts, key account documents, and maintain compliance records.

5. Depot Operations and Staff Management

• Deputize for the Depot Administrator and oversee depot staff, drivers, and salesmen.

• Maintain depot cleanliness, orderliness, and operational discipline.

• Handle any additional assignments as directed by the Depot Administrator.

Knowledge, Skills and Experience Required

• Must be a graduate in Business Studies or Accounting.

• Must possess at least Part 2 of a professional accounting qualification; CPA (K) or ACCA will be an advantage.

• Must have KCSE grade C+ and above.

• Computer literate with strong competence in MS Office package to include Excel, Access and PowerPoint.

• Experience with accounting packages and ERPs to include QuickBooks, Sage, or Syspro; knowledge of Syspro will be an advantage.

• Effective and impactful communication, good negotiation, problem solving and presentation skills.

• Must have minimum 3 years' experience in warehouse management/inventory management.

How to Apply

Send your application documents by 16th April 2026 to humanresources@kinangopdairy.co.ke in the following format:

1. A signed application of not more than one page.

2. A summarized Curriculum Vitae of not more than one page.

3. All other documents mentioned in the above.

Only candidates who have all of the required documents and apply as directed shall be shortlisted and contacted.